Accounts Payable Clerk

Job Locations US-NY-Rochester and surrounding areas
Job ID


This position is part of our finance team handling Accounts Payable. You’ll need to be able to work in a fast-paced environment, communicating easily with all coworkers while the taking lead on assigned projects. The Accounts Payable Clerks is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments. If you’re a good team player, willing and flexible, this is a great opportunity to expand and engage your skills and experience.  The person in this position is required to work in the office Monday-Friday.



Pay rate for this position:  $19.20 - $25.60 / hour


The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above range represents the organization's good faith and reasonable estimate of the range of possible compensation at the time of posting


  1. Process invoices and issue checks for the Agency and Foundation.
  2. Oversee the payment of monthly rent subsidies and stipends.
  3. Review and reimburse petty cash for all Heritage sites.
  4. Perform semi- annual Day Habilitation petty cash audits.
  5. Oversee the issuance of Heritage Pooled Trust checks.
  6. Oversee expense reports and processing of Mastercard holders.
  7. Primary contact for our vendor accounts.
  8. Review and verify invoice requests and obtain approvals.
  9. Accurately code, record/upload invoices to Image Now and Great Plains accounting system.
  10. Schedule and oversee check and ACH payment batches by monitoring invoice due dates.
  11. Post transactions to journals and ledgers.
  12. Research and resolve invoicing discrepancies and issues.
  13. Maintain good relationships with various vendors, departments and employees.



  • Detail oriented with excellent time management and organizational skills
  • Team player with excellent communication skills
  • Ability to interact with and work with multiple departments
  • Ability to thrive in a high-volume work environment
  • Excellent Computer Skills, working knowledge of Microsoft Office. Experience with Great Plains, QuickBooks, and Image Now a plus
  • Associate’s degree in Accounting, Business, or Finance or related experience


Our Commitment to Equity and Justice


We believe that people are entitled to dignity, respect, equity and justice. We champion a society that removes barriers. We reject racism and discrimination of any kind. We protest systemic and political inequities that marginalize people, recognizing that there is a history of structural racism in the United States. We will continue to learn and change to achieve justice. We know that strength comes from unity.


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